Maintenance – University of Copenhagen

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Campus Service > Planning and construction > Maintenance

Maintenance

Campus Service handles the maintenance of the University's building stock, both the exterior and the interior.

Maintenance of the University of Copenhagen's buildings is selected and planned each year in collaboration with the campus areas and, if applicable, the owner of the building (either the Danish Building and Property Agency or a third party if exterior maintenance is required). A number of parameters are applied when selecting maintenance projects. One of the significant parameters is the regular building inspections that are carried out by consultants with framework contracts with the University and with the participation of the campus areas and Campus Service. All of the University's preservation-worthy buildings are inspected annually, and all other buildings are inspected once every four years.

Building inspections are performed in compliance with the provisions of the Maintenance Circular. Both installations and structures are inspected. This ensures a general overview of maintenance requirements and also ensures that necessary changes are made to installations or buildings in order to meet the requirements of any new legislation or changes in capacity. The aim of the inspections is to ensure that buildings are viable at all times with respect to economy, energy consumption and safety.

Campus Service is responsible for the design of the maintenance projects and for ensuring that they are performed in collaboration with the campus areas. Projects are coordinated and reviewed at monthly status meetings with the participation of Campus Service's project advisors, the facility management department for the area in question and the framework agreement consultants.

You will find more information on building inspections, etc., in the boxes to the right as well as precise fields of responsibility for the individual campus service areas.

Two examples of current maintenance projects at the University of Copenhagen are the extensive modernisation of existing laboratory buildings and the renovation of Geological Museum's buildings.

Modernisation of existing laboratory buildings

The University of Copenhagen's agreement with the Danish state (the Danish Building and Property Agency) stipulates that laboratories at the University must be improved/modernised for just under DKK 2.5 billion; DKK 700 million to be spent on modernisation and renovation of existing facilities and the remaining approximately DKK 1.8 billion to be spent on new buildings.

2009:

At the end of 2009, the University of Copenhagen submitted a tentative Master and Investment Plan to the Danish Building and Property Agency of the time, outlining, faculty by faculty, the laboratory buildings and areas to be modernised and including an estimate of the cost associated with the time schedule for the modernisation activities.

2010:

The tentative Master and Investment Plan was assessed and qualified by the University of Copenhagen in collaboration with the Building and Property Agency, and by April 2010 a document for the first phase of the modernisation was in place. The planned modernisation activities were then initiated.

2012:

During the first half of 2012, the general steering committee decided to redistribute the total funds for restoration of laboratories, since it turned out that there would be an estimated shortfall of DKK 365 million for the restoration of the existing laboratories after the University's own contribution of around DKK 436 million financed by rental income. It was therefore decided to increase the amount earmarked for renovations to just under DKK 1 billion, and to reduce the contribution to new buildings correspondingly.

Status in 2014:

Approximately three quarters of all laboratories have already been renovated, are currently in the process of being renovated or are being designed. The many projects are managed by a specially appointed laboratory group, with the participation of the Danish Building & Property Agency and Campus Service.

Organisation and roles for laboratory modernisation projects at the University of Copenhagen for which the Danish Building and Property Agency is the client (DKK 700 million in funds):

• Danish Building and Property Agency

- A steering committee that reports to the executive board and approves the University of Copenhagen’s master plan for laboratory modernisation. Campus Service at the University of Copenhagen holds regular meetings with the Building and Property Agency's steering committee

- All construction projects aimed at laboratory modernisation are carried out by the Building and Property Agency's 'Property Centre, Eastern Region'

• Campus Service

- Identification/planning of laboratory modernisation is managed by Campus Service's planning committee. Campus Service's planning committee participates in working groups at each of the four wet faculties. These working groups prepare proposals for the best possible use of the funds for laboratory modernisation

- Realisation/execution of laboratory modernisation projects is managed by Campus Service's buildings committee

Renovation of the Geological Museum

The Geological Museum's buildings will undergo major renovation in 2014 and 2015. The buildings are categorised as worthy of preservation, and this means that there are special requirements for their maintenance and renovation.

The large, old slate roof has been replaced by a new, natural slate roof, and all of the windows in the roof structure have been replaced by new roof windows with mechanical sunshades, to the great delight of the building's patrons. The windows in the façades have also been inspected, repaired and painted on the outside. Once the scaffolding has been removed from the courtyard, we will begin renovating the floor of the basement courtyard; a project in two phases. A perimeter drain will be established at the same time to ensure that the basement is again dry and watertight. There has been water in the basement for a while and, consequently, it must be treated for mould growth.

Patrons of the building are seriously affected and renovations try their patience greatly. However, once all of the maintenance repairs have been finished, patrons can look forward to a newly refurbished canteen, which will already be put to use in January 2015